How to View and Manage Timesheets in Movermate

The Timesheets section in Movermate provides a central place to view and manage your team’s recorded working hours. Managers can review clock-in and clock-out times, total hours, breaks, approval statuses, and individual employee records. Timesheets can also be filtered, grouped, manually added, viewed on a timeline, and downloaded.

This guide explains how to manage timesheets from the CRM.

To access Timesheets:

From here, you can review existing timesheets or use the available options to add, filter, organise, approve, reject, or download timesheet records.

The Table view displays a detailed list of recorded timesheets.

If you are currently using Timeline view, click Table in the top-right corner to return to the table.

Each timesheet entry displays:

Use the tabs at the top of the page to view timesheets by status:

The number beside each tab shows how many timesheet entries currently have that status.

For example, select Pending to view only the timesheets waiting for approval.

Use the controls above the timesheet table to find and organise records.

Use the Search field to find a crew member or timesheet entry.

This is useful when reviewing a large number of employee records.

The date selector controls which timesheet records are displayed.

To change the selected period:

You can also use the previous and next arrows beside the date selector to move between periods.

Timesheets can be grouped to make records easier to review.

Click the Group by dropdown above the table.

The available options are:

This option organises timesheets under each crew member.

The group heading displays:

This is useful when reviewing working hours employee by employee.

This option organises timesheets according to the date they were recorded.

This is useful when reviewing attendance and working hours for a particular day.

Click Filter to refine the displayed results.

To apply a filter:

Available filters include:

Filter timesheets by:

Use the Employee filter to view timesheets for selected employees.

To remove all selected filters, click Reset all.

The Timesheets panel on the right-hand side provides a quick summary of timesheets by team member.

For each employee, the panel displays:

Click a team member’s name to view only their timesheet records.

Select All team members to return to the complete list. This option also shows the total number of entries and recorded hours for the whole team during the selected period.

Submitted timesheets initially appear with a Pending status.

Managers can review each entry and update it to:

To approve a timesheet:

The entry will move to the Approved tab.

To reject a timesheet:

The rejection reason explains what is incorrect or what needs to be updated.

The crew member can view the rejection reason, make the required correction, and submit the timesheet again.

Managers can manually create a timesheet when a crew member forgets to clock in or clock out.

To add a timesheet:

The team member list may also show the employee’s associated role or department.

Complete the available fields in the New Timesheet form.

Select the date the timesheet relates to.

Enter the employee’s starting time.

Enter the employee’s finishing time.

Once the Clock In and Clock Out times are entered, Movermate will calculate and display the total recorded time.

The form may also display a breakdown of recorded time, including:

This provides additional visibility into how the employee’s time is distributed.

Use the Daily Breakdown section to add further information to the timesheet.

Click + Add entry and enter the required breakdown details.

Use the Notes field to enter any additional information about the timesheet.

Once all required information has been entered, click Save.

Click Cancel if you do not want to create the timesheet.

The Timeline view provides a visual overview of recorded working time across the team.

To open Timeline view:

The Timeline provides two viewing options:

Select Day to view recorded time for a single day.

Team members are displayed vertically, while the time of day is displayed horizontally.

This provides a visual overview of when each team member recorded activity during the selected day.

To change the day:

The Day view also provides access to:

Select Week to review timesheets across an entire week.

Each team member is displayed in a separate row, while the days of the selected week are displayed across the Timeline.

The employee’s total recorded time is also shown beside their name.

Use the date controls at the top of the page to move between weeks.

The Filter option is also available in Timeline view.

To filter the Timeline:

This allows you to focus on selected employees or timesheet statuses.

The Download option allows managers to export timesheet information for the period currently being reviewed.

Before downloading, use the date, employee, status, and viewing controls to select the required records.

To download timesheet data:

The downloaded report will contain the relevant timesheet records and recorded working hours for the selected period.

The Download option is available in both Table and Timeline views.

Tip: Select the required date range, team member, and filters before downloading to ensure the report contains the records you need.

Use Table view when you need to review individual entries and details such as:

Use Timeline view when you want a visual overview of recorded time across the team for a selected day or week.

You can switch between the two views at any time using the Table and Timeline buttons.

The Timesheets section allows managers to:

These tools make it easier to manage employee attendance, payroll records, and working hours from one central location in Movermate.