Invoice Status Types
Below are the different invoice statuses and what they represent.
1. Open
The invoice has been created but has not yet been paid, and the due date has not passed.
Example:
An invoice issued on 1 March with a due date of 10 March will show as Open until the due date passes or payment is received.
Important:
The status Open does not mean the client has opened the invoice. It simply means the invoice is active and currently unpaid.
2. Partially Paid
The invoice has received a partial payment, but there is still an outstanding balance remaining.
Example:
If the invoice total is $500 and the customer pays $200, the invoice will show as Partially Paid until the remaining $300 is paid.
3. Overdue
The invoice remains unpaid and the due date has passed.
Example:
If an invoice due on 10 March has not been paid by 11 March, its status will change to Overdue.
This status helps businesses quickly identify late payments that require follow-up.
4. Paid
The invoice has been fully paid and no outstanding balance remains.
Example:
If a $500 invoice has received the full payment of $500, the invoice status will update to Paid.
Understanding the Finalised Status in Invoices
The Finalised column in the invoice table indicates whether an invoice has been finalised in your connected accounting system such as Xero, MYOB, or QuickBooks. When an invoice is created in MoverMate, it may initially show Finalised: No. Once the invoice is finalised in the accounting platform, the status automatically updates to Yes in MoverMate.
This helps your team quickly identify which invoices have been officially confirmed in the accounting system. A Yes status means the invoice has been finalised and synced with the accounting software, while No indicates it is still not finalised. This behaviour works similarly across Xero, MYOB, and QuickBooks integrations.
Summary
Invoice statuses help you monitor payment progress and quickly identify unpaid or overdue invoices.
Status | Meaning |
Open | Invoice created, not yet paid, and due date has not passed |
Partially Paid | Partial payment received, balance still outstanding |
Overdue | Payment not received and due date has passed |
Paid | Invoice fully paid |
These statuses ensure clear visibility of invoice payment progress and work similarly to other widely used accounting platforms.
For any inquiries, please reach out to the Movermate Product Experts at [email protected].We're here to help!