Integrating MYOB with Movermate allows you to automatically sync invoices, payments, deposits, and expenses. This helps reduce manual work, avoid reconciliation errors, and keep your financial records accurate across both systems.
This guide explains:
How to connect MYOB to Movermate
Key configuration settings
How deposits work before an invoice is finalised
Two-way payment synchronisation
Invoice update (override) rules in MYOB
Step 1: Connect MYOB to Movermate
Access Integration Settings
Log in to your Movermate account
Navigate to Settings → Apps Integration
Locate MYOB
Turn the toggle ON to start the connection
Authorise MYOB Access
You’ll be redirected to MYOB
Log in using your MYOB credentials
Review the permissions requested:
Invoices
Payments
Bank transactions
Contacts
Click Allow
You’ll be redirected back to Movermate once authorisation is complete.
Step 2: Verify the Connection
Confirm MYOB shows as Connected / Enabled
The MYOB Configuration screen will automatically appear once the connection is successful
This means Movermate is now ready to sync data with MYOB.
Step 3: Configure MYOB Settings
Correct configuration ensures all financial data from Movermate is synced to the correct accounts in MYOB.
Revenue Account
Select the Sales / Income account in MYOB
This account is used when invoices are synced from Movermate
Payment Account Settings
Enable this toggle if you want payments to be split by payment method.
When Enabled:
Card Payments → Select a card clearing account
Cash Payments → Select a cash account
Bank Transfers → Select a bank account
When Disabled:
All payments are synced to one default account
Deposit Account Settings
Enable this toggle to track deposits separately from final invoice payments.
You can map:
Card deposits
Cash deposits
Bank transfer deposits
When Disabled:
All deposits are synced to one default account
Expense Settings
Enable Expense Syncing
Navigate to Expense Settings
Enable expense syncing to MYOB
Default Expense Account
Used when no specific expense mapping exists
Add Expense Type
Map individual expense categories (for example: fuel, tolls, subcontractors) to specific MYOB expense accounts
Custom Line Items (Revenue Account Mapping)
Movermate allows you to map MYOB items to line items in Movermate. This ensures each invoice line item is recorded against the correct income account in MYOB.
How It Works
Items created in MYOB (such as Moving Charges, Packing Fees, Insurance, Storage, or Waiting Time) can be mapped to matching line items in Movermate
Each MYOB item may already be linked to a specific income account
When an invoice is sent from Movermate to MYOB, each line item is recorded against its linked income account
Default Revenue Account
If:
MYOB item does not have an income account linked, or Movermate line item is not mapped to a specific MYOB item
That invoice line item will be sent to the default revenue account set in Movermate.
Sending Deposits Before Finalising an Invoice
Movermate allows you to send deposits to MYOB before an invoice is finalised. This is useful when customers pay a deposit early and final charges are confirmed later.
How It Works
Deposits recorded in Movermate are sent to MYOB as credit notes
A credit note represents money received but not yet applied to a finalised invoice
Once the invoice is finalised, the credit note is automatically applied
The outstanding balance updates correctly
No manual reconciliation is required in MYOB
Step-by-Step Process
Go to Invoices in Movermate
Create an invoice but do not finalise it
Record the customer’s deposit
Open the ⋮ (three-dot) menu
Select Send to MYOB
The deposit appears in MYOB as a credit note
Finalise the invoice in Movermate
The credit note is automatically applied and the balance updates
Important Note: MYOB applies stricter decimal calculation and validation rules.
If line items are mapped and overly complex decimal values (multiple decimal places or compounded calculations such as 88.3461) are used, the invoice will not be finalised.
To avoid this:
Use simplified rates where possible
Limit excessive decimal precision
Review mapped line items before finalising
This ensures smooth finalisation and successful syncing.
Two-Way Payment Synchronisation (Movermate ↔ MYOB)
Movermate supports two-way payment synchronisation with MYOB, ensuring both systems stay aligned.
How It Works
Payments added in Movermate sync to MYOB automatically when the scheduled sync runs
Payments added directly in MYOB sync back to Movermate during the scheduled sync
Synchronisation applies only to finalised invoices
Helps prevent duplicate or missing payments
Sync Schedule
Automatic synchronisation runs twice daily:
12:00 AM
12:00 PM
Manual Sync Option
In addition to the scheduled sync, you can trigger an instant sync at any time:
Use the Sync button in the Payments section, or
Use the Sync button under Settings → App Integrations → MYOB
This allows you to immediately push payment updates without waiting for the next scheduled run.
Payment Added in Movermate
Finalise the invoice
Add the payment in Movermate
The payment will sync to MYOB during the next scheduled sync
Or sync instantly using the Manual Sync button
Payment Added in MYOB
Open the invoice created from Movermate
Add the payment in MYOB
The payment will sync back to Movermate during the next scheduled sync
Or sync instantly using the Manual Sync button
Invoice Override (Re-Syncing Changes)
Movermate allows you to update and re-sync invoices to MYOB even after a payment has been recorded. This ensures you can correct mistakes or adjust charges without creating duplicate invoices or breaking your accounting records.
How Invoice Overrides Work
When an invoice is updated in Movermate, the same invoice in MYOB is updated in place.
Step-by-step:
Go to Invoices in Movermate
Open the invoice you want to modify
Make the required changes (such as pricing, line items, quantities, or descriptions)
Re-finalise the invoice
Movermate re-syncs the updated details to MYOB
The original invoice in MYOB is updated with the new information, a new invoice is not created.
Need further help?
For any questions or assistance, contact the Movermate Product Experts at
📧 [email protected]
We’re here to help you get the most out of your Xero integration.